Logistic Assistant

Theo nguồn tin trên trang mạng của U.S. Embassy @ Hanoi City

U.S. Mission Vietnam – U.S. Embassy in Hanoi
VACANCY ANNOUNCEMENT NUMBER: HNALL 15/75

OPEN TO: All Interested Candidates / All Sources

POSITION: Logistic Assistant, FSN-7; FP-7

OPENING DATE: December 11, 2015

CLOSING DATE: December 28, 2015

WORK HOURS: Full-time, 40 hours/week

SALARY: Ordinarily Resident: FSN-7; US$ 9,023 (Starting Salary)
Not-Ordinarily Resident (NOR): FP-7*; US$40,665(Starting Salary)
*Final grade/step for NORs will be determined by Washington.

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission in Vietnam – U.S. Embassy in Hanoi is seeking an eligible and qualified applicant for the position of Logistic Assistant in its Defense POW/MIA Accounting Agency (DPAA) Office.

BASIC FUNCTION OF POSITION

Incumbent of this position will serve as the principal contact with the U.S. Embassy Budget and Fiscal Department on all payment transactions for the DPAA. The incumbent will prepare and process all contractor/vendor payments through the Financial Management Center and track the status of final payment vouchers to ensure payments are timely and accurately received. He/she will review all vouchers for accuracy reconciles accounts, update financial records and provide weekly status reports to the Financial Procurement Management Specialist. The incumbent will be responsible for assisting the Financial Procurement Management Specialist in processing procurements of all supplies/services through U.S. Embassy General Services Office, independently preparing all customs clearance documentation and cargo manifests for import and export of cargo and equipment for the deployment/redeployment of teams coming into the country for Joint Field Activity’s and channel flights. The incumbent will also maintain and control all of DPAA’s nonexpendable and expendable property logs.

QUALIFICATION REQUIREMENTS

NOTE: All applicants are instructed to address each selection criterion detailed below with specific and comprehensive information supporting each item.

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

1. EDUCATION: Bachelors degree in financial management or business administration fields is
required.
2. EXPERIENCE: At least two years progressively more responsible work experience in administration, accounting, or bookkeeping is required.
3. LANGUAGE: Level 3 (Good working knowledge) Speaking/Reading/Writing English is required
(this will be tested). Level 4 (Fluent) Speaking/Reading/Writing Vietnamese is required.
4. SKILLS AND ABILITIES: Ability to analyze data, accounting and payment records and reports, and obtain necessary information to correct problems. Must be skilled in using computer terminal to maintain final database; proficiency in the use of computer, a calculator and the program of Funding Administration and Standardized Document Automatic System. Must have strong writing and oral communication skills; solid interpersonal skills; and ability to work in a team including with colleagues in different physical locations and under continuous pressure. Must be able to recommend changes in processes and procedures in order to realize improvements in operational efficiency and customer service.
5. JOB KNOWLEDGE: Must have good knowledge of accounting and payment processes; financial
and accounting regulations. He/she must be generally familiar with U.S. Government accounting
principles and concepts. Must be able to use a computer with emphasis on Microsoft Excel spreadsheets.

FOR FURTHER INFORMATION: The complete position description listing all of the duties and
responsibilities may be obtained by contacting the Human Resources Office (84-4) 3850-5126 or (84-4) 3850-5127.

SELECTION PROCESS: When qualified, applicants who are U.S. Citizen Eligible Family Members
(USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.

HIRING PREFERENCE ORDER:
(1) USEFM who is ALSO a preference-eligible U.S. Veteran
(2) USEFM OR a preference-eligible U.S. Veteran
(3) FS on LWOP

ADDITIONAL SELECTION CRITERIA

Please see post eligibility & qualification requirements on the bulletin board in Human Resources Office or on the Embassy website http://vietnam.usembassy.gov

1. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service
Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
4. The candidate must be able to obtain and hold the Mission’s security clearance.
5. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on
their sponsor’s tour of duty to be considered eligible to apply for this position.

HOW TO APPLY: Applicants must submit the following documents to be considered:
1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website
http://vietnam.usembassy.gov or by contacting Human Resources (84-4) 3850-5126 or (84-4) 3850-
5127 (See “For further information” above); and
2. Any additional documentation that supports or addresses the requirements listed above (e.g.
transcripts, degrees, etc.)
3. The Embassy does not accept applications via Vietnam works or CareerBuilder without DS-174 form

IMPORTANT: Applicants claiming a U.S. Veteran’s preference must submit written documentation
confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

WHERE TO APPLY:
Human Resources Office 84-4-3850-5000 ext. 5126/5127
E-mail Address: HanoiHR@state.gov

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Vietnam provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Appendix A – DEFINITIONS

Eligible Family Member (EFM): An EFM for employment purposes is defined an individual who
meets all of the following criteria:

 U.S. Citizen or not a U.S. Citizen; and
 Spouse or same-sex domestic partner (as defined in 3 FAM 1610); or
 Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of selfsupport.
The term “child” shall include, in addition to natural offspring, stepchild, adopted child,
and a child under legal guardianship of employee, spouse, or same-sex domestic partner when
such child is expected to be under legal guardianship until 21 years of age and when dependent
upon and normally residing with the guardian; or
 Parent (including stepparents and legally adoptive parents) of employee, spouse, or same-sex
domestic partner, when such parent is at least 51 percent dependent on the employee for support; or
 Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, spouse, or same-sex domestic partner when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support; and
 Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
 Is under chief of mission authority

U.S. Citizen Eligible Family Member (USEFM): A USEFM is an individual who meets all of the
following criteria:

 U.S. Citizen; and Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
 Child of the sponsoring employee who is unmarried and at least 18 years old; and
 Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or as appropriate, at an office of the American Institute in Taiwan; and is under chief of mission authority; or
 resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2; or
 Currently receives a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.

Appointment Eligible Family Member (AEFM): An AEFM is an individual who meets all of the
following criteria:

 U.S. Citizen; and
 Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
 Child of the sponsoring employee who is unmarried and at least 18 years old; and
 Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan (AIT); and
 Is under chief of mission authority; and
 Is residing at the sponsoring employee’s post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; and
 Does NOT currently receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.

Member of Household (MOH): A MOH is an individual who accompanies or joins a sponsoring
employee, i.e., sponsor is a direct hire employee under Chief of Mission authority, either Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan.
A MOH is an individual who meets all of the following criteria.

 A MOH is not an EFM and therefore not on the travel orders or approved through form OF-126
Foreign Service Residence and Dependency Report of the sponsoring employee; and
 A MOH must be officially declared by the sponsoring U.S. Government employee to the Chief of
Mission (COM) as part of his or her household and approved by the COM; and
 A MOH is a parent, grandparent, grandchild, unmarried partner, adult child, foreign born child in the process of being adopted, father, mother, brother, sister, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, or half-sister; who falls outside the Department’s current definition of Eligible Family Member 14 FAM 511.3. A MOH may or may not be a U.S. citizen. MOHs are by definition cohabitants. Therefore, if the MOH is not a U.S. citizen, employees who declare MOHs to the COM must ensure compliance with the provisions of 12 FAM 275, Reporting Cohabitation with and/or Intent to Marry a Foreign National

Not Ordinarily Resident (NOR) – An individual who meets the following criteria:

 An EFM, USEFM or AEFM of a direct-hire Foreign Service, Civil Service, or uniformed service
member permanently assigned or stationed abroad, or as appropriate, at an office of the American Institute in Taiwan; or
 Has diplomatic privileges and immunities; and
 Is eligible for compensation under the FS or GS salary schedule; and
 Has a U.S. Social Security Number (SSN); and
 Is not a citizen of the host country; and
 Does not ordinarily reside in the host country; and
 Is not subject to host country employment and tax laws.

Ordinarily Resident (OR) – An individual who meets the following criteria:

 A citizen of the host country; or
 A non-citizen of the host country (including a U.S. citizen or a third-country national) who is locally resident and has legal and/or permanent resident status within the host country and/or who is a holder of a non-diplomatic visa/work and/or residency permit; and/or
 Is subject to host country employment and tax laws.

http://photos.state.gov/libraries/vietnam/8621/job_ops/hnall1575.pdf